Executive Assistant

Job Description:

Key Responsibilities:

Administrative Support

• Manage complex calendars, schedule meetings, and coordinate appointments

• Organize and prioritize incoming communications (emails, phone calls, memos)

• Prepare and format internal and external documents and presentations

• Maintain filing systems and ensure the confidentiality of sensitive information

Meeting & Event Coordination

• Arrange and coordinate executive meetings, board meetings, off-sites, and company events

• Prepare meeting agendas, record minutes, and track action items

• Coordinate travel arrangements including flights, accommodations, and itineraries

Communication & Liaison

• Serve as the point of contact between management and internal/external stakeholders

• Draft correspondence, reports, and other communications on behalf of executives

• Represent leadership in a professional manner across all levels of the organization

Project & Task Management

• Assist in the planning and execution of strategic projects

• Track deadlines, follow up on deliverables, and provide status updates

• Conduct research and compile data to support decision-making

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field (preferred)

• 3+ years of experience in a similar executive support role

• Exceptional organizational and time-management skills

• Strong written and verbal communication abilities

• Proficient in Microsoft Office Suite, Google Workspace, and productivity tools

• High level of discretion and professionalism

• Ability to adapt quickly and handle confidential information

Preferred Traits:

• Proactive and resourceful

• Strong problem-solving skills

• Calm under pressure

• A team player with a positive, can-do attitude